executive administrative secretary job duties and qualifications

executive administrative secretary job duties and qualifications
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jobs Sep 5, 2024 0

executive administrative secretary job duties encompass a range of critical tasks aimed at ensuring the smooth operation of an executive’s office. These responsibilities include acting as the main point of contact between the executive and both internal and external stakeholders, managing phone calls, routing correspondence, and addressing inquiries efficiently.

executive secretary job description and salary

An Executive Secretary plays a crucial role in supporting senior executives by managing a variety of administrative tasks. This role involves acting as the primary point of contact between executives and internal or external clients, handling phone calls, routing correspondence, and addressing requests and queries professionally. In the UAE, the salary for an Executive Secretary averages AED 7,000 per month, with potential to rise up to AED 13,000 depending on industry, location, and the candidate’s experience and qualifications.

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executive administrative secretary job duties

Here are the executive administrative secretary job duties:

  • Serve as the primary point of contact between executives and internal/external clients.
  • Manage phone calls, take messages, and route correspondence as necessary.
  • Handle various requests and queries in a timely and professional manner.
  • Maintain executive diaries, arrange meetings and appointments, and provide timely reminders.
  • Coordinate travel arrangements, including booking flights, accommodations, and transportation.
  • Take dictation, record meeting minutes, and enter data accurately.
  • Monitor office supplies, research suppliers, and negotiate advantageous deals.
  • Prepare reports, presentations, and briefs as required.
  • Develop and implement an efficient documentation and filing system.

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executive secretary qualifications

Bellow are the executive secretary qualifications:

  • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in a similar secretarial role.
  • Comprehensive understanding of office management systems and procedures.
  • Proficiency in MS Office applications.
  • Strong command of English, both verbal and written.
  • Exceptional planning and time management skills.
  • Familiarity with the latest office technology and applications.
  • Ability to multitask, prioritize, and manage a diverse workload.
  • High level of discretion and confidentiality.
  • High School diploma required; additional qualifications as a personal assistant or similar certification are advantageous.

executive administrative secretary job duties and qualifications

executive administrative secretary job duties are pivotal in maintaining the efficiency and effectiveness of an executive’s office.

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