facilities coordinator position description

facilities coordinator position description
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jobs Sep 11, 2024 0

facilities coordinator position description is the role responsible for managing and ensuring the smooth operation of building facilities. This position involves overseeing daily activities, coordinating maintenance and repair tasks, and ensuring compliance with health and safety regulations.

facilities coordinator position description

A Facilities Coordinator is responsible for managing and overseeing all operational activities within a building. Their primary duties include ensuring that health and safety standards are upheld, coordinating maintenance and repairs, and managing day-to-day facility operations.

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facility coordinator roles and responsibilities

Here are the facility coordinator roles and responsibilities:

1. Overseeing Maintenance Schedules

  • Plan and organize routine upkeep for building systems like heating, cooling, and electrical setups.
  • Coordinate with maintenance teams and contractors to keep everything running smoothly.
  • Track and handle maintenance requests to ensure prompt attention.

2. Handling Urgent Maintenance Issues

  • Serve as the main contact for emergency repair needs.
  • Quickly assess problems, prioritize tasks, and dispatch the right personnel or services.
  • Ensure urgent repairs are handled swiftly to minimize disruptions.

3. Preparing for Emergencies

  • Develop and maintain emergency response plans, including evacuation routes and safety procedures.
  • Ensure staff are trained in emergency protocols and that safety equipment is functional.
  • Regularly review and update emergency plans to address new risks.

4. Maintaining Security Systems

  • Regularly check and maintain security measures such as alarms, access controls, and surveillance systems.
  • Respond to and resolve any security issues or system failures.
  • Enforce security protocols to ensure the safety of building occupants.

5. Managing Equipment and Supplies

  • Oversee the inventory and procurement of various items, including office furniture, telecommunications gear, kitchen appliances, and other supplies.
  • Ensure timely ordering and proper storage of equipment and supplies.
  • Work with vendors for repairs, replacements, and upgrades as necessary.

6. Coordinating with Vendors and Suppliers

  • Build and manage relationships with vendors and suppliers to ensure quality service and product delivery.
  • Negotiate contracts and service agreements on behalf of senior management.
  • Monitor vendor performance and resolve any issues that arise.

7. Reporting to Facilities Manager

  • Provide regular updates to the Facilities Manager on building operations, maintenance activities, and budget status.
  • Prepare and present reports on maintenance tasks, security incidents, and other relevant information.
  • Assist in planning and decision-making related to facility management.

8. Supervising Staff

  • Oversee the work of cleaning staff and maintenance workers to ensure high-quality results.
  • Provide training and support to staff on procedures and safety practices.
  • Conduct performance reviews and address any staff issues.

9. Keeping Records and Documenting Processes

  • Maintain detailed records of maintenance activities, including repair logs and equipment warranties.
  • Document procedures and processes to ensure consistency and compliance.
  • Use management software to keep track of records efficiently.

10. Managing the Maintenance Budget

  • Monitor and control the budget for maintenance and facility operations.
  • Ensure expenses stay within budget and identify opportunities for cost savings.
  • Prepare financial reports and forecasts related to facility expenses.

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facility coordinator skills

Here are the skills required for a Facility Coordinator:

  • Prior experience in a Facility Coordinator role or similar position.
  • Comprehensive understanding of how facilities management functions.
  • Knowledge of office equipment and security technologies.
  • Practical experience with facilities management software is advantageous.
  • Awareness of and compliance with office safety regulations.
  • Excellent organizational skills and ability to manage multiple tasks efficiently.
  • Capability to make quick, effective decisions during emergency situations.
  • Bachelor’s degree in Facility Management, Business Administration, or a related field is preferred.

facility coordinator salary in UAE

In Dubai, the salary for a Facility Coordinator typically falls between AED 3,200 and AED 7,200 per month. For those with 5 to 7 years of experience, the average monthly salary generally ranges from AED 4,200 to AED 5,133.

facilities coordinator position description

facilities coordinator position description outlines a role that is pivotal in maintaining the seamless operation of building environments.
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