high school secretary requirements and responsibilities

high school secretary requirements and responsibilities
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jobs Sep 17, 2024 0

high school secretary requirements generally include a high school diploma or equivalent, though some schools may prefer candidates with further education, in this article we will provide all the requirements of high school secretary.

high school secretary requirements

typically include a mix of educational qualifications, skills, and experience.

  • High School Diploma or GED (minimum)
  • Associate’s Degree or higher in office administration or a related field (sometimes preferred)
  • Previous experience in an administrative or secretarial role (experience in a school setting is a plus)
  • Knowledge of school procedures and policies can be beneficial
  • Experience with office equipment such as copiers, fax machines, and multi-line phone systems
  • Communication skills: Strong written and verbal communication skills to interact with students, staff, parents, and visitors
  • Organizational skills: Ability to manage multiple tasks, schedules, and records efficiently
  • Computer literacy: Proficiency in Microsoft Office (Word, Excel, PowerPoint), email systems, and other school management software (e.g., PowerSchool, Infinite Campus)
  • Attention to detail: Ensuring accuracy in records, attendance, and scheduling
  • Problem-solving skills: Ability to handle various issues that arise in a school environment
  • Customer service: A positive attitude and ability to interact with parents, students, and teachers professionally

school Secretary duties and responsibilities

A School Secretary plays a crucial role in supporting school operations by performing a variety of clerical and administrative duties. Here’s a detailed breakdown of their responsibilities:

  • Clerical and Administrative Support: Provides a wide range of clerical and administrative support to school administrators, ensuring smooth office operations.
  • Document Management: Types, edits, and proofreads correspondence, reports, memoranda, and contracts to maintain accurate and professional documentation.
  • Communication Handling: Receives and screens phone calls, greets visitors, and reviews and distributes incoming mail to the relevant personnel.
  • Emergency Communication: Facilitates communication with the administrator in emergency situations, ensuring prompt responses to urgent matters.
  • Customer Service: Offers exceptional customer service to visitors, parents, and staff. Manages scheduling for meetings, appointments, and travel arrangements.
  • Payroll and Financial Records: Maintains payroll records, makes bank deposits, processes disbursements, and keeps accurate time and attendance records for staff.
  • Supply and Procurement Management: Oversees the purchase of supplies and monitors procurement processes to ensure the availability of necessary materials.
  • First Aid Assistance: Provides first aid services to students and staff in the absence of the school nurse.
  • Sanitation: Ensures that surfaces are wiped down regularly to uphold sanitation standards, maintaining a safe and healthy school environment.
  • Student Safety and Organization: Assists administrators and staff in safely transitioning students between locations, such as classrooms, the cafeteria, or outside the building.
  • Regular On-Site Presence: Maintains prompt, regular attendance and is available on-site during regular business hours, as well as for any additional work required.
  • Additional Duties: Performs other tasks as assigned by an administrator or their representative, ensuring flexibility and support in school operations.

high school secretary salary in dubai

In Dubai, the average salary for a School Secretary is approximately AED 124,838 per year, which breaks down to around AED 60 per hour. The salary range typically falls between AED 92,879 and AED 147,433, depending on factors like experience, the specific school, and additional responsibilities.

high school secretary requirements and responsibilities

In conclusion, high school secretary requirements are essential in ensuring the smooth operation of school administrative tasks.

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