facilities coordinator position description and responsibilities in uae

facilities coordinator position description and responsibilities in uae
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jobs Jan 22, 2025 0

facilities coordinator position description is the role responsible for managing and ensuring the smooth operation of building facilities. In this article we will describe the role and the skills and responsibilities needed for it in the UAE.

facilities coordinator position description

facilities coordinator position description involves overseeing the day-to-day operations of a facility to ensure smooth and efficient functioning. This includes managing maintenance schedules, coordinating repairs, and ensuring compliance with health and safety regulations. The coordinator is also responsible for supervising staff, maintaining security systems, and handling vendor relationships.

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facility coordinator roles and responsibilities

Here are the facility coordinator roles and responsibilities:
  • Maintenance Oversight
    • Develop and manage regular maintenance schedules for critical building systems such as HVAC, electrical, and plumbing.
    • Collaborate with contractors and maintenance teams to ensure seamless operations.
    • Keep track of all maintenance requests and ensure timely resolution.
  • Addressing Urgent Maintenance Needs
    • Act as the point of contact for emergency maintenance and repairs.
    • Assess and prioritize urgent issues, dispatching the appropriate personnel or services.
    • Ensure that repairs are completed promptly to minimize disruption to building operations.
  • Emergency Preparedness
    • Establish and maintain comprehensive emergency response plans, including evacuation procedures and safety protocols.
    • Ensure staff are trained on emergency procedures and safety equipment is in working order.
    • Regularly review and update emergency plans to reflect evolving risks.
  • Security System Maintenance
    • Regularly inspect and maintain security systems such as alarms, surveillance cameras, and access controls.
    • Address any security-related issues or system failures promptly.
    • Enforce and monitor security protocols to safeguard building occupants.
  • Managing Facility Equipment and Supplies
    • Oversee the procurement and inventory of essential equipment, office furniture, appliances, and supplies.
    • Ensure timely restocking and proper storage of items.
    • Collaborate with vendors for repairs, replacements, and upgrades when necessary.
  • Vendor and Supplier Coordination
    • Foster and maintain positive relationships with vendors and suppliers to ensure the timely delivery of goods and services.
    • Handle contract negotiations and manage service agreements.
    • Monitor vendor performance, addressing any issues as they arise.
  • Reporting to Management
    • Provide regular reports to the Facilities Manager on facility operations, maintenance progress, and budget updates.
    • Prepare and present summaries on maintenance activities, security incidents, and any other relevant matters.
    • Assist with decision-making and planning related to the facility’s operation.
  • Team Supervision
    • Supervise cleaning staff, maintenance personnel, and other team members to ensure work quality meets expectations.
    • Offer training, guidance, and support to staff on facility procedures and safety practices.
    • Conduct performance evaluations and manage staff concerns.
  • Documentation and Record Keeping
    • Maintain accurate and detailed records of all maintenance activities, repair histories, and warranties.
    • Document processes and procedures to ensure consistency and regulatory compliance.
    • Utilize management software to track and manage records effectively.
  • Budget Management
    • Oversee the facility maintenance budget, ensuring expenses align with financial forecasts.
    • Identify cost-saving opportunities while maintaining operational quality.
    • Prepare financial reports and provide budget updates to management.

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facility coordinator skills

Here are the skills required for a Facility Coordinator:

  • Experience in a Facility Coordinator role of knowledge of facility systems or previous for a similar position.
  • Complete understanding of how facilities management works
  • Familiarity with office equipment and security technologies.
  • Experience using facilities management software is a plus.
  • Acknowledge the safety rules in the office and follow them.
  • Good organizational skills and ability to multitask efficiently
  • Ability to make fast, sound decisions in crisis situations.
  • Preferred bachelor’s degree in Eviction Managements, Business administration or comparable field.

facility coordinator salary in UAE

In Dubai, a facility coordinator usually gets paid between AED 3,200 and AED 7,200 a month. For those with 5 to 7 years of experience, the average salary is usually somewhere between AED 4,200 and AED 5,133 a month.

facilities coordinator position description and responsibilities in uae

facilities coordinator position description outlines a role that is pivotal in maintaining the seamless operation of building environments.
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